How to Add or Change a Gmail Signature (2024 Guide) (2024)

It doesn’t matter if you’re in the corporate world or an academician, in any line of work, a custom Gmail signature is a great touch to your professionalism. Now, if you haven’t been using a signature on Gmail for all these years, it’s time to stop living under a rock and get started. To help you out, we have crafted this detailed guide on how to add or change your Gmail signature like a pro. Let’s begin!

How to Add or Change Gmail Signature on Web

On your desktop, use your desired browser to visit the Gmail web version. Once that’s out of the way, simply follow these steps:

  • Firstly, click on the settings cogwheel icon at the top right corner.
  • Then, select See all settings from here.
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  • Next, in the General tab, scroll down to find the Signature panel.
  • Here, you can click on the blue Create new button and type in a name for your signature in the pop-up window, after which you will need to tap on Create. Note that this is not your signature. It’s simply to save your signature(s) with specific names for ease of managing them later.
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  • Once you name a custom signature template like this, a text window will open up, where you will need to create your actual signature.
  • Here, you will see a bunch of text formatting tools that you can use to really bring your signature to life. You will also find the option to add images here to further enhance your signature’s aesthetics.
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  • Then, right underneath, you will see the Signature defaults section. Here, modify the “FOR NEW EMAILS USE” and “ON REPLY/FORWARD USE” settings by clicking on the drop-down menu and selecting your default address. So, you won’t have to constantly select your signature when sending an email, as this will directly fetch the desired signature.
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  • Once you’re done with the changes, simply scroll down to the very bottom and hit Save Changes.
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To change, delete, or create new email signatures, you can simply retrace your steps back to General -> Signature. Here, you will find the icons and options to carry out all those actions.

How to Add or Change Gmail Signature on Android & iOS App

Things are a little different if you mostly use the Gmail mobile app on your Android device or an iPhone. The signatures you create and set on the web will not be fetched when composing an email on the mobile app.

For the mobile app, you will have to set a Mobile Signature separately. The process to do this is slightly different on the Android and iOS mobile apps, thanks to interface-level differences. So, we’ve made different sections for your ease of understanding. Take a look:

On Android

  • When using the Android Gmail app, tap on the hamburger menu at the top left.
  • Next, scroll down to select Settings and select the Gmail address to which you want to add a mobile signature.
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  • Then, scroll down to find and tap on the Mobile signature panel and simply type in your signature in the text box that pops up.
  • Once done, hit OK and that’s it. The next time you send an email on the Gmail mobile app, this signature should be fetched automatically.
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  • To edit or make changes to a signature, simply go to the Hamburger menu > Settings> Mobile Signature and tap on the signature to edit it.

On iOS

  • Once in the Gmail app for iOS, tap on the hamburger menu at the top left and scroll down to select Settings.
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  • Next, scroll down to find Signature settings and toggle on Mobile signature.
  • A text box will appear, where you’ll need to type in your signature and hit Done at the top right. That’s it.
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  • To edit or make changes to a signature, simply go to Hamburger menu > Settings> Signature settings and tap on the signature to edit it.

Mobile signatures definitely don’t hit the spot nearly as well, for the lack of any customizations. So, the web version is the way to go, for the most part. Also, you can only add a single mobile signature on the Gmail mobile app, which is a bummer.

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Also, an important thing to note is that the signature you set on your desktop is not fetched when you compose an email on the Gmail mobile app. The only way to get a signature on the mobile app is by enabling and adding a mobile signature in the first place.

Anyway, that’s about it for this guide. If you have any further queries, drop them in the comments down below and we’ll get right back to you!

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Sagnik Das Gupta

Sagnik is a tech aficionado who can never say "no" to dipping his toes into unknown waters of tech or reviewing the latest gadgets. He is also a hardcore gamer, having played everything from Snake Xenzia to Dead Space Remake.

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How to Add or Change a Gmail Signature (2024 Guide) (2024)

FAQs

How to Add or Change a Gmail Signature (2024 Guide)? ›

Log in to your mail account. Click the Settings gear icon and choose the See all settings option. Scroll down until you see the Signature section. Select your signature.

How to add signature in Gmail 2024? ›

Log in to your mail account. Click the Settings gear icon and choose the See all settings option. Scroll down until you see the Signature section. Select your signature.

How do I add a Gmail signature? ›

Set up a signature that shows up only for emails you send from the Gmail app.
  1. Open the Gmail app .
  2. In the top left, tap Menu .
  3. Scroll to the bottom, then tap Settings.
  4. Choose the Google Account where you want to add a signature.
  5. Tap Mobile Signature.
  6. Enter the text for your signature.
  7. Tap OK.

How do I add a different signature in Gmail? ›

To create multiple signatures, in Gmail go to Settings (gear icon) > Settings > General. Then, scroll down to “Signature” and select “Create New” to enter multiple signatures.

How do I edit my Gmail signature? ›

Manage multiple signatures
  1. Open Gmail.
  2. At the top right, click Settings. See all settings.
  3. Under "General," scroll to "Signature" and click the signature you want to edit.
  4. Use the text box to make your changes. To change the signature name, click Edit .
  5. At the bottom, click Save Changes.

Why can't I create a signature in Gmail? ›

Gmail composer is set to “No signature”

In the dropdown menu, click on “See all settings”. On the “Settings” page, click on the “General” tab. Scroll down to the “Signature” section. If it's set to “No Signature”, select the option “My signature”

Can I change my signature? ›

When it comes to legal documents, you can't simply start signing with a new signature without proper authorization. Depending on your jurisdiction, you may be required to inform relevant authorities, such as banks, government agencies, or legal representatives, about the change.

How do I copy and paste my signature in Gmail? ›

To add your signature to Gmail, go to Settings. Click Signature and paste in your copied signature by selecting “Paste” after a right-click or Ctrl-V/Cmd-V. Be sure to save your changes when you're done.

How do you create your signature? ›

How to write a signature
  1. Decide what you want your signature to convey. ...
  2. Analyze the letters in your name. ...
  3. Determine what parts of your name you want to include. ...
  4. Experiment with different styles. ...
  5. Think outside of the box. ...
  6. Choose your favorite signature.
Sep 27, 2023

How do I create a stylish signature in Gmail? ›

How to install your Gmail signature
  1. Step 1: Open Gmail settings. Open your Gmail inbox on a desktop (not on your phone). ...
  2. Step 2: Create a new signature. Make sure you're on the General tab. ...
  3. Step 3: Copy and paste your template. ...
  4. Step 4: Customize your signature. ...
  5. Step 5: Finalize and save.
Jul 12, 2024

How do I add an image to my Gmail signature? ›

Open your Gmail settings and navigate to the Signature section. Click 'Insert image' and select 'Upload' to add the image. Position the badge where you want it in the editor.

How do I add a signature on Gmail? ›

Log in to Gmail. In the top right of the screen, click "Settings" (gear symbol) > "See all settings". Scroll to the Signature section. Go to "Create new" to start building your signature in Gmail.

How do I insert a digital signature in an email? ›

Digitally sign a single message
  1. In the message, click Options.
  2. In the More Options group, click the dialog box launcher. in the lower-right corner.
  3. Click Security Settings, and then select the Add digital signature to this message check box.
  4. Click OK, and then click Close.

How do I label all future emails in Gmail? ›

How To Make Gmail Automatically Label Incoming Emails
  1. Open your web browser and navigate to your inbox.
  2. In the search box at the top, click Advanced Search.
  3. Enter terms to match specific messages. ...
  4. Click Create Filter at the bottom of the search window.
  5. Check Apply the Label.
  6. Next, choose a label from the drop-down list.

What size should an email signature be in 2024? ›

Limit it to 3-4 lines and keep the size to about 300 x 600 pixels. While company logos and images can enhance your signature, make sure they are small and do not overshadow the text. These visual elements should build trust and welcome your recipients without distracting them.

Why does Gmail say my signature is too long? ›

If you're getting an error message from Gmail saying that the email signature is too long, your email signature may be over the 10,000 character limit, which is the number of characters allowed in your email signature by Gmail. Sorry, the signature for [your email address] is too long. Please try a shorter signature.

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